VAMOS AZ RUN
10K | 5K & 1-Mile Fun Run & Walk
Music, food, surprises, prizes, and lots of fun!
Saturday, October 28, 2023
Influenced by the Hispanic Culture
#TodosSomosFriends
Health and Family Union
Cesar Chavez Park
Laveen Village, Arizona
Register through August 31, 2023
COUNTDOWN TO RACE DAY
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Registration
Need help with your registration, call us at 602-831-9511
REGISTER
Race Registration
Event Date – Saturday, October 28, 2023
Event Hours – 6 AM to 11 AM
Register through August 31, 2023
You will not get to the checkout and be shocked by the addition of expensive nonsense processing fees. We promise!
Pricing
Plan to pick up your packet at pre-packet pickup on Friday, October 27, 2023, when not opting to have your packet mailed or for the race day packet pickup service.
Skip pre-packet pickup, crowds, and lines. Optionally select to have your race packet mailed directly to you for a $15 shipping and handling fee. Packages begin shipping on Monday before the event.
Skip pre-packet pickup, crowds, and lines. Optionally select race-day packet pickup service for $5 and pick up your packet any time after 6 am up until 15 minutes before your start time.
Timed 10K Race Entry Category
01/01/23 – 08/31/23 – $25.00
Timed 5K Race Entry Category
01/01/23 – 08/31/23 – $20.00
Untimed 1-Mile Fun Run & Walk Category
01/01/23 – 08/31/23 – $15.00
Virtual 10K or 5K Option
All promotional offers excluded
01/01/23 – 08/31/23 – $35.00
Finisher Medal
Race Shirt
Virtual Option
VIRTUAL OPTION
Register through August 31, 2023
Record result and post photo November 15, 2023
Here’s how it works
So simple! Pick your virtual option, plan it, run it, record it, and score serious bling!
If you can imagine it, you can complete it! Decide whether you are virtually running or walking the 10K or 5K, register, and plan the execution of your run or walk.
Run or walk anywhere anytime and be a part of the fun of the Vamos AZ Run! You may complete it outside on a course you create with your mobile running and walking app or even with another event you participate in and complete. Maybe it will be a paved path, track, or even a trail. You may complete it indoors too. Maybe it will be on a treadmill at home or at the gym or even walking around the mall. Do it solo or complete it with your friends and family or with your running or walking group buddies. Only you’ll be able to decide.
Sport some serious bling! Log your run or walk, take a few pictures, and post one or two to the Vamos AZ Run Facebook page.
Here’s what to expect
Physical Event Date | October 28, 2023
Your race packet containing your finisher medal and any optionally purchased apparel will ship USPS within 15 business days from the physical event date. As your parcel ships, you will receive an email confirmation containing the USPS shipment tracking number, and your digital bib will also be attached.
Allow 15 business days from when you submit your race result to reflect in online race results. To avoid forfeiture of your online results and digital finisher certificate, you must record your race result by the deadline.
To avoid forfeiture of your online results, online digital finisher certificate, and your finisher medal, you must submit your individual race result by the deadline.
Volunteer Signup
VOLUNTEER SIGNUP
Volunteer Signup
We appreciate your interest in volunteering; thank you.
When wanting to volunteer, please email us at runningclub@mail.com or call us at 602-831-9511.
Include the days and times you can volunteer. If you have specific activities that interest you, please let us know.
If you need to contact us at any time after letting us know you want to volunteer or if you have questions, you can email us at runningclub@mail.com or call us at 602-464-4719.
Event Date – Saturday, October 28, 2023
Event Hours – 6 AM to 11 AM
Volunteer Opportunities
· Friday, October 27, 2023 – Pre-Packet Pickup and Onsite Registration
· Saturday, October 28, 2023 – Race Day Activities
Expo
MAKE TIME FOR THE FUN OF EXPO - 6 AM to 11 AM
Saturday, October 28, 2023, from 6 AM to 11 AM – Don’t miss it, plan to enjoy the entertainment and exhibitors on race day!
Open to race participants, family and friends, and the general public.
EXPO VENDORS - GET DETAILS
Exhibitor Registration
We appreciate your interest in participating in the Vamos AZ Run Expo; thank you.
When wanting to exhibit, please email us at runningclub@mail.com or call us at 602-831-9511.
Event Date – Saturday, October 28, 2023
Expo hours – 6 AM to 11 AM – Setup 4:30 AM to 5:45 AM (Arrive no later than 5:30 AM)
Directions – Enter Cesar Chavez Park off of West Baseline Road on Cesar Chavez Park Road between South 35th Avenue and South 39th Avenue
Course Information
ABOUT THE COURSE ROUTES
Whether you are running to win or doing a fun, leisurely run or walk, you are sure to enjoy the beauty of the South Mountain, the Sierra Estrella Mountain ranges, Cesar Chavez Park, and Alvord Lake with its very own island.
The chip-timed 10K and 5K courses use a mixture of concrete and dirt trails with a couple of stretches across paved streets. Wind your way through Cesar Chavez Park and Montana Vista and experience desert trails and grassy areas. The 1-Mile fun run (not timed) uses paved paths around Alvord Lake. The 10K and 5K also go around Alvord Lake.
Course routes may vary slightly on race day and will be well marked to help keep you on track.
10K COURSE MAP & ELEVATION (Course Changes Forthcoming, Updates Pending)
5K COURSE MAP & ELEVATION
1-MILE COURSE MAP & ELEVATION
Location & Times
LOCATION & EVENT HOURS
Cesar Chavez Park
7858 S 35th Ave, Laveen Village, AZ 85339
Enter the event on Cesar Chavez Park Rd off of W Baseline Rd between S 35th Ave & S 39th Ave
Event Hours
October 28, 2023
6 AM to 11 AM
Make time to enjoy the exhibitors and entertainment. View the expo for more information.
PACKET PICKUP LOCATIONS & TIMES
Pre-Packet Pickup – No Registration
Plan to pick up your packet at pre-packet pickup on Friday, October 27, 2023, when not opting to have your packet mailed or for the race day packet pickup service.
Skip pre-packet pickup, crowds, and lines. Optionally select to have your race packet mailed directly to you for a $15 shipping and handling fee. Packages begin shipping on Monday before the event.
Skip pre-packet pickup, crowds, and lines. Optionally select race-day packet pickup service for $5 and pick up your packet any time after 6 am up until 15 minutes before your start time.
Froyoholic café LLC
2640 W Baseline Rd Suite 101, Phoenix, AZ 85041
Facebook @Froyoholic1
Tel (623) 440-9561
Friday, October, 2023
5 PM to 8 PM
No Race Day Packet Pickup – No Registration
10K TIMES
7 AM – Lineup
7:15 AM – Start
Run or walk within 2 hours from the 10K start time with an additional 15 minutes before the 10K finish disqualification time.
5K TIMES
7:15 AM – Lineup
7:30 AM – Start
Run or walk within 1.5 hours from the 5K start time with an additional 15 minutes before the 5K finish disqualification time.
1-MILE TIMES
8:15 AM – Lineup
8:30 AM – Start
Run or walk within 1 hour from the 1 mile start time.
10K & 5K AWARD RECOGNITION & TIMES
Approximately 9:30 AM
Overall Top 3 Men and Top 3 Women ranked by chip time.
The award ceremony will be held at the expo located next to the finish line at the Ramada.
Things to Know
EXCLUSIONS / INCLUSIONS
Skateboards, skates, bicycles, wagons, and the like are not allowed at this event.
Sports strollers, running chairs, handcycles, sports wheelchairs, prostheses, walkers, canes and leashed pets are allowed at this event.
When planning to bring a leashed pet, or when planning to use a sports stroller, running chair, handcycle, sports wheelchair, walker or cane, it must be selected as a part of your race registration or added later through a change request.
HOW TIMING RESULTS ARE RANKED
Overall
Male and female collectively ranked by chip time.
Age Group
Male and female separately ranked in 5-year increments by chip time. Age group divisions 0-14, 15-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60-64, 65-69, 70-74, and 75 and over are used for each.
Gender
Male and female separately ranked by chip time.
Teams
A team can compete in multiple race categories by having at least five members in each and qualifies for group results in a race category by having at least five members with valid race results. The team’s top five qualifying members in the race category are used to compute the team’s overall placement.
PERSONAL INFORMATION & YOUR RACE ENTRY
For each participant to receive email and text notifications on race day, or a participant feedback survey, make sure each registered participant has a unique email address and cell phone number, and not a landline.
If you have accidentally typo’d during your registration or registered another participant with inaccurate information, it will remain incorrect in race day results unless you take necessary steps to identify and correct it.
Participating with inaccurate information in your race entry such as gender and birthdate, or participating as someone else affects everyone, not just you.
Always make sure your information is accurate including taking steps to transfer your race entry to someone else when needed. Doing so is free.
Validate the information in your registration confirmation at the time of receipt as well as on the results monitors on race day or online immediately following your completion of the race. Pay particular attention to gender, birthdate or age group division, and the spelling of your name.
In advance of the event, to correct a discrepancy in your race entry or to transfer it, go to change requests, or you can make changes onsite during pre-packet pickup or at registration.
If you identify a discrepancy in your race entry upon completing the race, go to the timing station near the finish line before finalization of results and have it reviewed for correction. After results close, you can send an email to support@racelookup.com for review to determine what, if anything, can be done to address your concern.
CORRECTLY WEARING YOUR BIB
Correctly wearing your bib will help ensure accurate reads as you cross timing points and ultimately will help ensure a timing result that is recordable. It will also help make sure a race crew member does not stop you on the course as a result of not correctly displaying your bib.
Always place your bib on your front torso unobstructed. Alternatively, it is okay to attach your bib to an upper thigh facing forward. Do not bend the timing chip, remove the foam tape covering the timing chip or put the bib anywhere else on your body including the back of your torso or where it is hidden. The foam tape, in addition to helping ensure timing chip reads, also helps prevent moisture from getting onto the timing chip from sweat or rain. Keep your bib away from liquid.
If needed, safety pins are available at onsite registration to help you attach your bib to your clothing.
DEACTIVATING YOUR BIB
If you start the race and for any reason do not complete the full course, make sure you go to the timing station to have your bib deactivated. Not doing this can place you into race results in error and affect the result placements and awards of those who did complete the race.
PARTICIPATING IN A RACE CATEGORY
You may not participate in any race category where you are not registered. Instead, use the “Transfer my race entry to another race category” to transfer into a new race category, if you are wanting to participate in a different race category not matching your registration — view change requests for details on correctly transferring your race entry into a new race distance.
PARTICIPATING AS A TEAM
The initial member registering for the race will be able to create their team during race registration. Additional members will then select their team from the team drop-down.
Each team member’s race result will indicate their team name, so you do not need to qualify for team results to be recognized as a team.
To compete, you must have at least five members in the same race category. Your team can compete in multiple race categories by having at least five members in each.
A team qualifies for group results in a race category when it has at least five members with valid race results. That team’s top five qualifying members in the race category are used to compute the team’s overall placement.
AID STATIONS
Water Stations
Water stations are approximately every 1.5 miles to 2.5 miles for the 10K and the 5K. Water will also be available at the start, finish and expo.
Park Toilets
Park toilets will be available at various locations near the start, finish and expo, and varying areas of the park. Main locations can be viewed on the course maps.
Medical
A first aid kit will be available at the start and finish for minor incidents. If you or someone you are observing needs medical assistance, please notify a race crew member. If you believe you or someone else may be experiencing a life-threatening emergency, call 911 immediately.
PARTICIPANT FOOD & BEVERAGE
Light refreshments will be available to participants at the refreshment table before and after the 10K, 5K, and 1-Mile while supplies last.
SWAG
Race Shirts
Though we do our best to forecast size and type of shirt they are not guaranteed. If you do not receive the shirt you want, you can go to registration immediately following the race to determine whether or not an exchange is possible. You must not wear any shirt you receive if you want to attempt exchanging it after the run.
Swag Bags
While supplies last, swag bags have a mixture of goodies inside from multiple sources. Content may vary from bag to bag and swag is not guaranteed as a part of your registration.
FRIENDS & FAMILY
Change Requests
PROCESSING A CHANGE REQUEST
It’s simple, fast and free!
Use change requests to complete race entry transfers and updates.
Though race entries are nonrefundable and cannot be carried over into another year or event, they are transferable to the virtual option which must be completed online before October 28, 2023, or a different race category.
Change requests to transfer to another race category or update personal information can also be completed at pre-packet pickup or on race day.
Make sure your race entry is accurate, review:
TRANSFER YOUR RACE ENTRY TO ANOTHER RACE CATEGORY
Race Entry Transfer to Another Race Category
Event Date – Saturday, October, 2023
Complete and submit the race entry transfer to another race category to transfer into a new race distance.
When choosing a less expensive race category, there will be no refund of the difference between the two race categories. When choosing a more expensive race category, there will be an additional expense, which is always the difference between the full price of the two race categories.
When changing your race category on race day, make sure you complete this during the new race category’s onsite registration period. If you have already secured a bib, you must have it with you.
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TRANSFER YOUR RACE ENTRY TO THE VIRTUAL OPTION
Race Entry Transfer to Virtual
Event Date – Saturday, October 28, 2023
Complete and submit the race entry transfer to virtual to transfer your race entry into the virtual option, which goes through Friday, October 27, 2023.
View full details for participating and completing your virtual run under virtual option. You do not need to complete the virtual registration; however, you do need to complete the race entry transfer to virtual change request no later than October 27, 2023, to take advantage of this option.
This window is secured by 256 bit encryption on a PCI compliant network. Click here to view this window in its own page.
UPDATE THE PERSONAL INFORMATION IN YOUR RACE ENTRY
Race Entry Update Personal Information
Event Date – Saturday, October 28, 2023
Complete and submit the race entry update personal information to update personal information in your race entry.
When needing to update personal information in a race entry transferred to you, use race entry update to another person under UPDATE A RACE ENTRY TRANSFERRED TO YOU.
This window is secured by 256 bit encryption on a PCI compliant network. Click here to view this window in its own page.
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